Tag Archives: meetings

Dealing with the bad apples

Being a member of a Student Representative Council (SRC) is not always about wearing a badge and missing out on classes. For some, the initial appeal wears off when they soon realise the volume of time and level of commitment required to fulfil the role effectively. This can lead to SRC members backing away their responsibilities, dragging down the SRC or choosing to opt out of the SRC all together. So, what can be done to prevent these situations from
occurring? How do you respond to situations where the  bad apples are starting to spoil the rest of the bunch?


Having students aware of the accountability involved prior to taking on a role can be one way of preventing burn out or issues during the year. Developing clear job descriptions that state the tasks involved and the time required each week could be one way of informing students about the commitment required. Having past SRC members who have filled those positions speak to potential candidates can also help in communicating the degree of involvement and work required.

During the year, it is useful to complete an audit of your SRC. The VicSRC resource kit, “REPRESENT!” features a section features an audit tool (1.7 An effective SRC) to enable you and the SRC members to obtain feedback about how the SRC is operating. Being aware of how others perceive the organisation is a useful exercise and will provide with you data to help discuss the operations of the SRC with its members and school administration.

 After a mid-year review of the SRC, the data showed that SRC members where frustrated with giving up large amounts of their lunchtime for meetings and other commitments. As the teacher advisor, I raised this with school administration and we agreed to rotate meetings fortnightly between lunchtime and class time. The SRC also agreed that they would allocate a portion of their budget to provide catering at some of the lunchtime SRC meetings.


As the SRC Teacher Advisor, you will no doubt encounter an experience with a member of staff who will tell you about the inappropriate behaviour of a student who is a member of the SRC.

The Year 9 Co-ordinator approached me about Damien’s behaviour in a class that was covered by a CRT. The co-ordinator was called to the class after rude and disruptive behaviour by Damien and other students. The other students were reprimanded by way of after-school detention, however, as Damien was an SRC Member, he was told the matter would need to be taken further. The co-ordinator was calling for Damien to be removed from his position on the SRC.

Does inappropriate school behaviour warrant sanctions imposed by the SRC? Should this be in addition to any consequence imposed by the school?  Having a clear policy or SRC constitution that is understood by year level co-ordinators and school leadership that states how such situations are to be managed can assist greatly. I have heard of SRC’s threatening to withdraw support from wider school events or stage class walkouts by the student body when such processes have not been followed. Whilst the school may choose to impose sanctions based on the student code of conduct, if the sanctions were to impact on the student’s involvement in the SRC, at a minimum, the SRC Teacher Advisor as advocate for the SRC should be present at all discussions.


Depending on the matter, it can be useful to involve SRC members in managing disciplinary matters. By doing so, you are demonstrating that their involvement in decision making isn’t tokenistic and limited to fundraising and where the new bins should be placed in the yard.

Carl was a Grade 3 member of the SRC. He always arrived late to meetings, failed to complete tasks he agreed to undertake and disrupted meetings by making inappropriate noises and offing comments unrelated to what was being discussed. The school captains who chaired the meetings raised their concerns with me. We discussed strategies they could used during the meeting to manage Carl’s behaviour. The school captains also met with Carl to discuss his behaviour. The conversation between the school captains and Carl was far more powerful as it was coming from an equal level rather than a top-down approach.

The Meetings Resource Kit developed by Second Strike contains further information and advice about responding to certain behaviours during meetings.

Alternatively, having SRC members deal with disciplinary matters against students may impact negatively on their relationships with other students and school staff so you may wish to remove them from the processes.

The Victorian Institute of SRC Teacher Advisers has recently uploaded some new resources to the MEMBERS ONLY resources section of our website. Resources on offer include:

  • Sample Job Descriptions
  • Sample Constitutions & Policies containing Codes of Conduct and Disciplinary Procedures
  • Formal Warning Letters
  • Sample SRC Reports for students

 To access these resources or to become a VISTA member, visit us at http://srcteachers.ning.com

* Whilst the stories are based on real experiences, the names contained within the article have been changed.

Have you had to deal with negative behaviour from an SRC Member ?
How have you handled the situation ?
Do you have any additional suggestions or advice ?


The journey towards a VicJSC

Imagine a group of primary school students spread throughout Victoria working together to implement major projects, to provide feedback to organisations about policy and other new initiatives being implemented whilst learning about citizenship and decision making. Sounds impressive. At present though, all we can do is imagine, because such an opportunity for primary school students does not exist.

Since 2001, secondary students have had Victorian Student Representative Council to speak and act on behalf of secondary students in schools throughout Victoria. Each year, the VicSRC holds Congress where students are able to put forward motions that are voted upon and then implemented by a student executive throughout the following year.

The primary equivalent to the VicSRC Congress would be FRENZY, which Second Strike has facilitated since 2008. Like the VicSRC Congress, a key feature of FRENZY is a Congress sitting. Students who attended are placed into discussion groups where they form motions to be tabled before the Congress. Motions are then moved in the Congress, debated and put before a formal vote. At each Congress, primary school students have moved and passed a motion for the creation of a state student representative group. However, without a student executive or organisation to lobby for action, many of these motions have failed to come to fruition.

VISTA has a number of primary school SRC teachers as members and they too have been asking about an equivalent organisation for primary students.

The VISTA executive is therefore leading the charge in establishing a VicJSC (Victorian Junior School Council)


Whilst ideas are still very much under development, the initial proposal would see membership open to government, private and catholic primary schools from across Victoria. Students would utilise online tools such as web 2.0 sites and online conferencing to connect with other students and implement the recommendations put forward at a state based congress. The use of online tools would eliminate the need for travel and would enable students in regional and remote locations the opportunity to participate.

The creation of a VicJSC would provide primary school students with a united voice. It would harness the collective power and enthusiasm of primary school students and provide them with an opportunity to focus on specific issues and activities.

A VicJSC network would also allow other students from across the state to learn about the workings of other student councils and improve the operations and workings of their own student council at their school. It would provide the education system and other organisations with a reference group to consult with when making major decisions and in turn, provide primary school students with the opportunity to understand, practice and experience democracy in a real-life context.

It’s time that the voice of our young people was heard, but more importantly, it’s time for them to be given an opportunity to turn their ideas into action.

How can you get involved ?

  • Add your school contact details to the form below and we’ll keep you posted with any updates.
  • Become a member of the VISTA Ning Network and we’ll keep you posted.
  • Record a video of your primary school students telling others about why they think a VicJSC should be established. Let us know about your video
  • Post a comment to this post

Minutes made easy

Thanks to the wonderful world of twitter, I was made aware of a great free online resource the other day called minutes.io  that I thought would be a great resource for student councils to be aware of.

This site allows you to generate minutes from a meeting using an online template.

After entering the headings  you then need to enter the details of those present. Minute.io allows for sub-headings\topics down the side and breaks these into categories of TODO, OKAY, INFO, and IDEA. After the meeting, the program allows you to print off your minutes, e-mail your minutes to those who attended or publish the link for the minutes to a website for members or others to access.

Screen shot of my minutes using minut.io

Screen shot of my minutes using minut.io

The major drawback was that the website didn’t load with Internet Explorer; the main web browser used in schools. Those wanting to use it would need to access the site through an alternative browser such as Google Chrome, Firefox or Safari, however, for those looking for a template or easy way for students to take minutes, this site would be a great starting point.